Reservation Coordinator - Grants

DUTIES AND RESPONSIBILITIES

Include, but are not limited to the following:

1. Responsible for all data entry of Science Center Education Program reservations.

2. Serves as main contact for sales and reservations of Science Center group visits, grant programs, camp programs and all other education programs.

3. Contacts schools and organizations to promote programming opportunities.

4. Maintains accounts receivable by accurate invoicing and collections.

5. Prepares the Education Department schedule and provides weekly calendar to all departments listing education programs activities.

6. Responsible for creating, updating and maintaining all information in Centaman. Prepares and updates computerized reports for the Education Department utilizing Centaman and Microsoft Excel/Google Sheets.

7. Develops contact lists for the Science Center Education activities.

8. Provides secretarial support to all members of the Education Department on all their related projects, including, but not limited to: correspondence, grants, publication copy, and marketing materials - ensuring all documents are generated in a professional looking and accurate format.

9. Handle responsibilities as assigned for special educational events, both at the Science Center and at other venues.

10. Adheres to the policies and procedures of the Science Center.

11. Other duties as required to fulfill the duties of the position.

QUALIFICATIONS

1. Three (3) years of clerical experience required.

2. Demonstrated ability with computers, office equipment, record-keeping and data-base management.

3. Excellent oral and interpersonal communication skills; ability to maintain effective communication among staff and outside the Science Center, including excellent telephone, email and face-to-face skills.

4. Able to handle multiple, often simultaneous, deadlines.

5. Tact, courtesy, enthusiasm and good judgment.

Job Type: Full-time

Schedule: Day shift

Monday to Friday 9am – 5pm

Education: Associate (Preferred)

Experience: Clerical experience: 3 years (Required)