Research Admin Assistant
Administration · Full-time
USD 23.77-23.77 / hour
Research Admin Assistant
Apply now Job no: 541668
Work type: Staff Full-Time
Location: Off-Campus Work Location
Categories: Health Care Administration/Support, Grant or Research Administration
Department:29090100 - MD-PEDS-ADMINISTRATION
| Classification Title: | Research Admin Assistant |
|---|---|
| Classification Minimum Requirements | High school diploma or equivalent and four years of relevant experience. Appropriate college coursework may substitute at an equivalent rate for the required experience. |
| Job Description: | The Research Administrative Assistant is responsible for reviewing, validating, and managing clinical trial service charges and payments to ensure timely processing, financial accuracy, and compliance with institutional and regulatory requirements. This role requires not only prior experience in clinical research administration, but also the exercise of professional judgment, close coordination within department, and adherence to strict processing timelines. Oversight and confirmation of clinical trial services - Review, validate, and confirm all clinical trial charges generated by CTSI, CRC, IDS, Redcap, and Shands (via the EPIC Research Module) for Department of Pediatrics clinical trials. - Collaborate with study coordinators to verify services performed, billing discrepancies, and resolve charge-related issues in a timely manner. - Ensure all clinical trial charges are reviewed and confirmed within required institutional processing timelines (generally within 72 hours of receipt) to maintain billing compliance and prevent delayed or non-compliance. - Utilize tracking logs and financial reports to actively monitor charges and invoices, reconcile services performed against invoices received, and follow up to resolve missing, delayed, or incomplete invoices. - Serve as a primary liaison with CTSI/CRC/IDS Research Billing Teams and the SHANDS Research Billing Office to resolve incorrect services, billing discrepancies, and invoicing errors, including escalation of complex issues as needed. - Maintain documentation of charge validation, discrepancy resolution, and approvals to support audit readiness, compliance monitoring, and sponsor inquiries. Invoice processing and financial tracking - Process payment of invoices following confirmation of charges from SHANDS, CTSI, CRC, and IDS, ensuring accuracy and create cover page for invoices for compliance with HIPAA. - Maintain detailed financial tracking logs, including payment confirmations and supporting documentation, to ensure transparency and audit readiness. - Monitor payment activity to identify delays or discrepancies and coordinate resolution with billing offices and study teams. Other duties as assigned - Provide coverage for the Pediatrics Research Office during periods of leave, vacancy, or increased workload. - Perform other duties and special projects as assigned in support of the Pediatrics Research Office. |
| Expected Salary: | $23.77 |
| Preferred Qualifications | - Experience working in post award clinical trials - Good verbal and written communication skills - Good organizational skills - Demonstrated experience operating in Microsoft excel - Knowledge of University of Florida rules, regulations and policies relating to pre- and post-award grants administration and clinical trial grant processes - Previous experience in confirming services and then processing payment based on services confirmed - Experience using the myUFL financial system. Ideal candidate would be able to look up balances and chartfield information. - Experience working in medical setting and interacting with medical professionals and support staff |
| Special Instructions to Applicants: | In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. |
| Health Assessment Required: | No. |
Advertised: Eastern Standard Time
Applications close: Eastern Standard Time
Search results
| Position | Department | Location | Closes |
|---|---|---|---|
| Research Admin Assistant | 29090100 - MD-PEDS-ADMINISTRATION | Off-Campus Work Location | |
| The Research Administrative Assistant position will support complex post-award activities for clinical trials within the Department of Pediatrics Research Office. This position plays an important role in ensuring accurate financial management and billing compliance for the department’s clinical research portfolio, and it will serve as the primary accounting administrative liaison for central offices such as CRC, CTSI, Shands Epic Team, and IDS Pharmacy. The incumbent will exercises professional judgment and works with minimal supervision to oversee clinical trial billing review, account reconciliation, invoices processing, and coordination with principal investigators, study teams, and central offices. | |||
Campaigns
-
Veterinary Hospital Anesthesiology Technician I/II (CARE)
We are seeking full time veterinary technicians to join our anesthesia team. Our techs have a passion for anesthesia and pain management. They work closely with services to provide anesthesia to patients undergoing procedures and play a key role in training veterinary students and other veterinary technicians in the nursing skills specific for anesthesia.
-
Instructional Designer Campaign
As an Instructional Designer with the University of Florida Human Resources, you won’t just create courses; you’ll influence how a top-tier university learns, adapts, and performs. In this role, you’ll collaborate with senior leaders, subject matter experts, and HR partners to design innovative, evidence-based learning experiences that drive measurable impact across a complex, mission-driven organization. What’s unique about our team is the opportunity to collaborate and innovate within a close‑knit community of designers, supported by an environment that encourages experimentation with emerging practices. Here, instructional design is more than production—it’s strategic. You’ll have the autonomy to shape learning solutions, apply research‑backed approaches, and explore modern methods, including AI, with the support of experienced colleagues. From leadership development to workforce transformation, your work will directly elevate employee performance and strengthen institutional effectiveness. At UF HR, you’ll find a rare combination of creative ownership and strategic influence, along with the opportunity to work across diverse topics, audiences, and formats. If you’re motivated by meaningful impact, continuous innovation, and the chance to shape learning at scale, this is where your work will matter most.
Current Opportunities
| Position | Department | Location | Closes |
|---|---|---|---|
| Research Admin Assistant | 29090100 - MD-PEDS-ADMINISTRATION | Off-Campus Work Location | |
| The Research Administrative Assistant position will support complex post-award activities for clinical trials within the Department of Pediatrics Research Office. This position plays an important role in ensuring accurate financial management and billing compliance for the department’s clinical research portfolio, and it will serve as the primary accounting administrative liaison for central offices such as CRC, CTSI, Shands Epic Team, and IDS Pharmacy. The incumbent will exercises professional judgment and works with minimal supervision to oversee clinical trial billing review, account reconciliation, invoices processing, and coordination with principal investigators, study teams, and central offices. | |||