Human Resource Assistant

High school diploma or equivalent and three years of appropriate experience.

Human Resources Administration:

Maintains personnel files, volunteer forms, and records according to UF, State, and federal regulations. Assist with maintain electronic personnel files for human resources related transactions to ensure accurate and timely resolution. Explains and answers questions regarding routine policies or procedures.

Receives and maintains confidential or sensitive employee information. Performs confidential or non-routine administrative duties, compiles data, performs independent analysis, and formulates recommendations on administrative matters.

Payroll and Time and Labor:

Reviews preliminary and final paylists and consults with supervisor in a timely manner on discrepancies. Processes payroll biweekly, including sending email reminders to employees and supervisors with deadlines.

Organizes and sorts leave requests, checks them against the final paylist, and follows up on discrepancies, including processing Prior 90 requests as needed

Follows and communicates established personnel and payroll policies & procedures, staying abreast of policy changes.

Personnel Support:

Acts as a liaison for the department with IFAS Personnel, UF HR, and other UF offices, as well as outside entities. Assists in special administrative projects.

Manages mail and packages, vehicle and conference room reservations, and issues visitor parking permits. Maintains and replenishes office supplies, manages keys, and performs other administrative duties.

Records Management:

Maintains electronic filing, organization, and maintenance of e-files.

Assists in maintaining the HR tracking spreadsheet, including creating forms and queries as needed

General Responsibilities:

May assist with other general office or fiscal activities including but not limited to greeting visitors, answering phone and email requests, and processing expense or travel requests.

Assists with safety training seminars with UF Environmental Health and Safety Administration.

Performs monthly testing of AED equipment and submits monthly reports.

Maintains online directory for TREC.

$19.00 an hour commensurate with education and experience

High school diploma or equivalent and three years of appropriate experience.

This position is an hourly position open to UF employees only.

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.