Immigration Specialist II

Provide senior-level advice and counsel to laboratories and administrative departments to appoint and sponsor international employees and visitors, serve as Alternate Responsible Officer (ARO), deliver expert guidance relative to filing applications/petitions for all nonimmigrant and immigrant options, maintain confidential data, and conduct immigration related trainings and orientations campus-wide.

Job Responsibilities and Duties:

• Provide senior-level advice and counsel to laboratories and administrative departments to appoint and sponsor international employees and visitors. Collaborate and consult with Institute faculty, HR, international scholars (and their family members), and hiring departments to develop options and strategically plan for their current and future immigration needs. Provide information, advice, and documentation regarding international travel, I-94 status, employment authorization, visa stamp applications, visa extensions and amendments, and change of status applications demonstrating proficiency on broad immigration and US agency related issues and requirements. Creatively resolve complex issues and problems based on thorough understanding of relevant policies and government regulations and University policies.
• Expected to be an expert relative to filing applications/petitions for all nonimmigrant and immigrant options for the Institute’s international population. Classifications include, but are not limited to, J-1/J-2, H-1B, TN-1, E-3, O-1, F-1 (CPT, OPT, and STEM OPT), B-1, WB, and US Permanent Resident status. Keep up to date on complex regulations, policies, and practices of the U.S. Department of Homeland Security and all its divisions, U.S. Department of State, U.S. Department of Labor, the U.S. Social Security Administration, the Florida Department of Motor Vehicles, and other government agencies as well as Institute policies, procedures, and practices relating to the sponsoring of foreign nationals. Stay abreast of new developments of laws and/or regulations to help faculty, international scholars and departments comply with the new regulations. Serve as the main contact for UF International Center office, UF Immigration Compliance office, and Fragomen attorney representation.
• Monitor and execute the daily operation of the J Exchange Visitor Program and ensure that the program operates with integrity, adopts the best practices and that the highest levels of services are offered to Institute faculty, international scholars, and departments. Use, maintain, and monitor the SEVIS database for the J Exchange Program. Stay abreast of changes and make necessary adjustments. Serves as the Alternate Responsible Officer (ARO) for the U.S. Department of State J-1 Exchange Visitor Program. Provide information and advice regarding J-1 required health insurance for scholars and their families.
• Create and maintain a database for tracking international employees and visitors using Smartsheets containing data on international scholars and family members and produce reports from such data. Input all data into the UF International Office computer system called Terra Dotta. Input all data into the UF Immigration Compliance portal Fragomen Connect.
• Create and conduct all training, orientations and informational workshops for Institute faculty, international scholars, and departments. Create and update all instructional and informational materials, email templates, and forms.
• Plan all aspects of campus cultural events including Diwali, Chinese New Year, Holiday Party, and other offerings.
• Order office supplies and promotional items.
• Manage and project office budget including making check requests, assigning expenses to correct budget codes, and predicting budget for next fiscal year.
• Perform other duties as assigned.

Commensurate with experience.

Bachelor's degree in an appropriate area and one year of relevant experience; or an equivalent combination of education and experience.

In order to be considered, you must upload your cover letter and resume.

Please provide names and email addresses of three to five references as part of the application process. When ready, the hiring department will contact the listed references via email requesting their reference letters to be uploaded directly to the application website.

This position is open until filled. Application review will begin May 1, 2026.

This is a time-limited position.

The University of Florida is a member of the State University System of Florida and an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on merit.

If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.