The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Develops, implements and coordinates a variety of recreation programs for the community; researches effectiveness of programs currently provided by other organizations; assesses needs/interests of the local community; determines appropriate programs to offer and associated fees; compiles data pertaining to program costs, participation levels, revenues, or other data; evaluates participation levels and overall success of each program to determine feasibility for continuation; recommends addition, deletion or revision of programs as appropriate.

Coordinates with Parks and Recreation staff, outside organizations, contractual vendors, volunteers and other departments for the coordination of recreation programs, athletic leagues and special events; serves as liaison between the various individuals, agencies, or companies involved in each program.

Plans and executes special events at multiple venues including but not limited to athletic facilities, parks, Community Center and the Plaza Down Under at the Riverwalk.

Provides content for program marketing on website, social media and print with appropriate staff and Community Relations department; ensures the department web content is accurate and up to date.

Coordinates use and rental of Parks and Recreation facilities; maintains rental calendars; schedules facility usage dates for department programs and as requested by employees, the public, or community organizations; prepares rental/activity reports and forwards to appropriate personnel; makes recommendations for rental policies and fee structure.

Provides supervision of organizations or individuals using Parks and Recreation facilities or participating in recreation programs; explains policies and procedures to program participants; handles problem situations and provides conflict resolution; coordinates disciplinary measures as needed.

Performs customer service functions and general clerical tasks; provides information and assistance related to recreation programs and facilities; responds to routine questions, complaints, or requests for service; researches problems and initiates problem resolution; conducts registration for recreation programs; enters participant registration data into computer; maintains records.

Monitors maintenance, safety, security and cleanliness of Parks and Recreation facilities, and grounds; cleans restrooms and takes out trash while on duty; locks/secures recreation buildings; identifies problems, needed repairs, or other situations requiring attention; performs service or repairs to equipment when needed; reports problems to appropriate personnel or supervisor; applies first aid to injuries as needed; completes forms to report accidents, injuries, or other incidents.

Assists in developing and monitoring budget for assigned area; responsible for the fiscal control of expenditures in the area of responsibility; ensures responsible spending, adherence to purchasing policies and procedures and the efficient use of materials and supplies; receives monies in payment of recreation program and rental fees; records transactions and issues receipts; balances receipts and forwards revenues as appropriate.

Assists with the Town’s sponsorship program.

Oversees recruitment, hiring, work of and termination of contractual vendors and/or seasonal employees; under supervisor guidance, assists with the on-boarding process of new Parks and Recreation employees.

Maintains inventory and ensures availability of appropriate supplies; determines quantities and types of materials and equipment to be used in projects; initiates orders for new/replacement materials and equipment; picks up materials from local vendors as needed.

Performs a variety of administrative functions such as data entry, computer research, record keeping, report and policy development and operational recommendations; receives and processes invoices for payment; processes payroll documentation.

Performs record management functions; maintains file system of various files/records for the Department; sorts and organizes documents to be filed; retrieves/replaces files; purges or shreds obsolete documents; conducts record maintenance or disposal activities in compliance with record retention guidelines.

Operates a computer to enter, retrieve, review or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, database, spreadsheet, desktop publishing, webpage design, e-mail, Internet, or other software programs; performs basic maintenance of computer system and office equipment, such as backing up data or replacing paper, ink, or toner; coordinates service/repair activities as needed; provides computer support and training to other employees.

Operates a variety of equipment and tools associated with department programs and facilities; specifically, motor vehicles, backpack blowers, a golf cart and all-terrain vehicle.

Communicates with Parks and Recreation staff, contractual vendors, volunteers, program participants, other departments and outside organizations as needed to coordinate recreation programs, review status of work, exchange information, resolve problems, or give/receive advice/direction; serves as liaison between the various individuals, agencies or companies involved in each program. Attends meetings, serves on committees, and/or makes speeches or presentations as needed.

Assists with hurricane preparation and disaster readiness implementation; works before and after a hurricane or other emergency event within the incident command system structure.

Develops staff work schedules for various Parks and Recreation facilities and/or programs.

Maintains compliance with and current knowledge of applicable codes, laws, rules, regulations, standards, policies and procedures; maintains an awareness of new trends and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate; ensures adherence to established safety procedures; monitors work environment and use of safety equipment to ensure safety of employees, program participants, and other individuals; initiates any actions necessary to correct deviations or violations.

ADDITIONAL FUNCTIONS

Provides assistance to other employees or departments as needed.

Conducts various errands as needed, which may include picking up or dropping off items.

Assists with set up and break down of tables and chairs for various Parks and Recreation facility rentals and programs.

Performs other related duties as required.

• Three (3) years previous experience working in recreation program planning.
• Associates Degree. A comparable amount of training, education, and experience which provides the requisite knowledge, skills, and abilities for this job may be considered as a substitute for the associates degree.
• High school Diploma or GED required.
• Must possess a current CPR/AED and First Aid certification or the ability to obtain this certification within six (6) months of hire.
• A valid Florida driver’s license is required. For application purposes, a valid driver’s license from any state (equivalent to a State of Florida Class E) may be utilized; with the ability to obtain the State of Florida driver’s license within thirty (30) days from the date of employment.