The Property Administrator supports the Property manager in overseeing the daily operations, tenant relations, financial administration, and overall performance of the property. This role is responsible for helping ensure the property is maintained to the highest operational and customer service standards.

The ideal candidate is organized, proactive, service-oriented, and capable of managing multiple priorities in a fast-paced commercial property environment.

Job Scope

Tenant Relations & Customer Service

• Serve as a primary point of contact for tenant requests and day-to-day communications
• Coordinate tenant correspondence, notices, building updates, and service requests
• Support tenant engagement initiatives and property events

Property Operations

• Assist in overseeing daily building operations to ensure the property is maintained to Class A standards
• Conduct routine inspections of common areas, tenant spaces, parking areas, and building systems
• Coordinate vendor access and monitor completion of maintenance and repair work
• Track preventative maintenance schedules and operational follow-up items
• Assist in access controls for both building and parking garage

Vendor & Contract Coordination

• Assist in the coordination of vendor scheduling, proposals, service contracts, and insurance compliance
• Assist with bid solicitation and vendor comparison processes
• Monitor vendor performance and ensure quality service delivery
• Maintain organized vendor and contract files
• Assist in uploading new vendors into accounting systems

Financial & Administrative Support

• Assist with invoice processing, coding, and accounts payable review
• Support the monthly reporting processes
• Maintain organized property records, lease files, and operational documentation
• Support tenant billing coordination and CAM-related tracking as needed

Lease Administration Support

• Track critical lease dates including renewals, expirations, insurance requirements, and notices

Project & Building Improvement Coordination

• Coordinate scheduling, tenant communication, and vendor access related to property work

Compliance & Safety

• Assist in maintaining compliance with property safety requirements and operational procedures
• Coordinate inspections, fire/life safety testing, and vendor certifications- Including tracking all COI’s
• Help maintain emergency preparedness documentation and incident records

Qualifications

• 2+ years of commercial property management experience preferred
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office and property management systems
• Understanding of building operations, vendor coordination, and tenant relations
• Ability to work independently while managing multiple priorities

Benefits

• Personalized Health Care: Multiple medical, dental, and vision plan options; Employee Assistance Program
• Financial Benefits: Competitive salary and incentive packages; matching 401(k); FSAs and HSA; employer-paid life and AD&D insurance; paid leave & disability programs
• Social Wellness: 19+ days of PTO; mental health counseling & resources; fertility, surrogacy, and adoption assistance; volunteer days and donation matching
• Career Development: Learning & training programs; tuition & certification reimbursement; internal advancement opportunities

Related Ross is transforming urban life in West Palm Beach and Palm Beach County, creating opportunity for all who live and work here. For over two decades, the company has worked to develop dynamic neighborhoods that are innovative, vibrant and inclusive. With completed, in development and planned properties in West Palm Beach and new development activity emerging in Palm Beach County, Related Ross is making long-term investments to transform and support local communities and build growth in the region.

Related Ross is a West Palm Beach-based organization that recently emerged as an independent entity from within Related Companies. Formed in 1972, Related Companies is the most prominent privately-owned real estate firm in the United States with major developments within a premier portfolio valued over $70 billion across Boston, Chicago, San Francisco, LA, Washington DC and London.

Related Ross believes in investing in its talent and cultivates a positive, team-oriented environment where every voice is valued. Employees are encouraged to boldly take on new challenges, transcend the status quo, and demonstrate a strong entrepreneurial spirit. In its relentless commitment to excellence, Related Ross works to foster an innovative approach in its team members so that they can positively impact the communities in which they conduct business.

Learn more about Related Ross at https://www.relatedross.com/.

We are proud to be an equal opportunity employer and are deliberate about the team and culture we are building. We aim to ensure competitive total compensation that is commensurate with experience, workplace geography, and market standards.

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