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What We Offer

At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees. We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.

About this role

Responsible for supporting marketing and communications special projects and initiatives. Serves as a centralized point of coordination for project intake, workflow management, and production timelines, helping to streamline processes, improve internal client service, and increase the timeliness and quality of deliverables.

What a day of a Marketing and Communication Coordinator looks like:

• Oversees the intake system for marketing and communications project requests, including reviewing submissions, setting priorities, and providing regular updates to internal clients and leadership on project status.

• Monitors various projects to ensure maximum effectiveness and compliance. Updates project plans using project management platforms, tracks campaign assets, and monitors deliverables across multiple concurrent requests.

• Coordinates, plans, establishes, and organizes systems and processes to ensure the appropriate documentation and record-keeping procedures are in accordance with state regulations, college policies, and other applicable laws, regulations, and policies.

• Supports and coordinates scheduling, meeting logistics, billing, and procurement approvals related to communications initiatives.

• Organizes and assigns projects to team members, meets with clients to determine needs and best approaches.

• Collaborates among departments, functions or groups, within and outside the College. Communicates information through various methods to appropriate personnel and others.

• Compiles data and reports including archive searches, billing summaries, campaign performance and provides analytics to leadership.

• Establishes and maintains excellent working relationships with individuals at all levels within the college and the community.

• Performs other job-related duties as assigned.

We’d love to hear from you if you have the following:

Education and Experience:

• Associate’s degree or related experience accepted in lieu of degree

• Three years related experience

Knowledge of:

• Office management and administration

• Microsoft Office Professional or similar applications

Skilled in:

• Delivering a high level of customer service

• Attention to detail while maintaining effective time and task management

• Problem and situation analysis

• Project management

Ability to:

• Organize and prioritize multiple, competing priorities to maximize personal and team effectiveness

• Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations and take responsibility for a high level of service

• Interact in a positive manner with diverse populations and varying education levels

Licenses, Registration, Certifications, or Special Requirements:

• Regular physical attendance required

Preferred, but not a must:

Education and Experience:

• Bachelor’s degree

• Experience working in a marketing communications environment or in an agency setting

• Experience with project management or service management platforms

Work Environment and Physical Demand:

• Reach and grasp objects

• Stoop, bend, kneel, crouch, or crawl

• Stand for extended periods of time

• Use of video display terminal

• Use of manual dexterity and fine motor skills

• Communicate information orally and in writing

• Receive and understand information through oral and written communication

• Proofread and check documents for accuracy

• Work a fluctuating work schedule

Wait, there is more!

• Culture: Be part of an inclusive, Panther First environment where every role has a purpose, and employees have a sense of belonging.

• Education Benefits: Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more. Public Service Loan Forgiveness institution.

• Health and Wellness: Medical, dental, vision, disability, life insurance, parental leave, and more.

• Generous Time Off: Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.

• Panther Perks: Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.

• Professional Development: Leadership programs, professional learning workshops, and more.

• Retirement Investments: State retirement plan options and voluntary 403(b) and 457 plans.

READY TO APPLY? Here's your application preparation!

Please review the following information to apply for a position at Palm Beach State College:

• Carefully review the minimum qualifications advertised for the available position, as only applicants meeting the minimum requirements will be considered.

• Background Check/ Drug Screen may be required based on the specific requirements of the position for which the application is being submitted. Employment is contingent upon passing a drug test and completing a criminal background investigation.

• An essential goal of the Office of Human Resources is to respond to all applicants once a selection is made. Please take notice of the position closing date advertised. Whenever positions are filled, the Office of Human Resources responds to all applicants who have submitted applications.

• The College conducts its employment activity within the State of Florida except for occasional brief and temporary pre-approved periods related to college travel.

Application Deadline

This position is open until filled