Department Assistant - Private Wealth, Wills, Trusts & Estates

Jones Foster is seeking a Department Assistant to join the firm’s Private Wealth, Wills, Trusts & Estates team in our West Palm Beach office. The Department Assistant will provide administrative support to multiple attorneys, paralegals, and legal assistants in a high-volume practice environment. This role supports the practice group through a variety of specialized administrative and clerical tasks, while working collaboratively in a team-oriented environment. The position also requires providing backup administrative support to other team members as needed.

This position follows a standard office schedule of 8:30 a.m. to 5:30 p.m., Monday through Friday, with occasional additional hours required. Regular in-office attendance is required.

As a Department Assistant at Jones Foster, here is what you will do:

• Maintain pleading indexes
• Backup for reception/switchboard
• Meet and greet clients
• Process mail
• Organize documents, bank statements, invoices, tax forms, briefs, and appendices
• Recommend administrative processes for more efficient workflow
• Manage, organize, and maintain paper and electronic files in compliance with firm policies utilizing the firm’s document management system
• Ready willingness to own and accept responsibilities
• Act as a witness/notary for client signings

The following is a list of some of the important things we would like to see in a candidate:

• Strong attention to detail, professional demeanor, and positive attitude
• Excellent verbal and written communication skills
• Fantastic interpersonal and customer service skills
• Exceptional organizational skills with a proven ability to meet deadlines
• Ability to perform tasks utilizing legal office software such as document management
• Ability to function well in a high-paced, and at times, stressful environment.
• Ability to maintain confidentiality and exercise discretion and good judgment
• Ability to work independently and as a team
• Proficient in multifunction word processing software including Microsoft Office Suites (Word, Excel, Outlook, PowerPoint, and PDF programs) or related software.
• High School Diploma or equivalent
• Notary for the State of Florida a plus

At Jones Foster, we value dedication, integrity, teamwork, and putting clients first. As part of our Private Wealth team, you will work with experienced attorneys and professionals committed to excellent service. We offer a collaborative work environment, meaningful legal work, and competitive salary and benefits. Submit resume and salary requirements to Tammy Anton, Human Resources Manager, at tanton@jonesfoster.com. EOE