Office Manager/Business Administrator

Benefits

Pulled from the full job description

Full job description

Insite Studio, a landscape architecture and land planning firm based in Palm Beach Gardens, Florida, is seeking a highly organized and detail-oriented professional for a full-time Office Manager / Business Administrator position.

This role is ideal for someone with strong administrative, organizational, and communication skills who can oversee office operations, support project coordination, and assist with financial and administrative tasks. The Office Manager / Business Administrator will play a key role in ensuring the efficiency of day-to-day office functions, supporting staff and firm principals, and maintaining a positive and productive work environment.

This is an in-person, full-time position, and the candidate must be able to commute to our office in Palm Beach Gardens. If interested, please submit your resume to info@insitestudio.com for more information about our competitive compensation package.

Responsibilities:

• Manage daily office operations, including scheduling, correspondence, and office inventory.
• Assist with project coordination, tracking timelines, and maintaining organized records.
• Support financial tasks such as invoicing, expense tracking, and office budget management.
• Serve as a point of contact for vendors, clients, and internal team members.
• Oversee office maintenance and coordinate with external service providers.
• Assist in HR-related tasks such as onboarding, benefits administration, and compliance.
• Ensure smooth internal communication and operational workflow.

Skills Required:

• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and office management tools.
• Excellent communication and interpersonal skills.
• Ability to handle financial administrative tasks with accuracy.
• Self-motivated with a problem-solving mindset.
• Can reliably commute to the office in Palm Beach Gardens.

Qualifications + Experience:

• Bachelor's degree (preferred) in business administration, office management, or a related field.
• Previous experience in office management, administration, or a related role.
• Experience in the architecture, engineering, or land planning industry is a plus.

Job Type: Full-time

Pay: From $53,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Ability to Commute:

• Palm Beach Gardens, FL 33410 (Required)

Ability to Relocate:

• Palm Beach Gardens, FL 33410: Relocate before starting work (Preferred)

Work Location: In person