The Accounting and Project Support Specialist plays a key role in supporting the Controller and ensuring smooth financial operations. This position supports project accounting, AP/AR workflows, document control, and month-end processes. You will collaborate closely with both accounting and construction project teams to maintain accurate, timely financial data and keep processes moving efficiently.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Assist with the preparation and organization of monthly billing for multiple projects.

Enter and update budgets, cost data, and contracts in Sage.

Record monthly owner billings, reconcile variance, and revise as needed.

Research and resolve coding questions for accounting and project teams.

Support month-end tasks: deposits, bank rec updates, WIP support, sales tax prep.

Enter direct job cost entries for vehicles, equipment, and asset usage.

Provide cross-functional support to AP team.

Help maintain clean, organized digital documentation and data across all financial systems.

EDUCATION AND EXPERIENCE REQUIREMENTS:

The ideal candidate will possess the following:

Associate’s degree in accounting preferred.

Attention to detail and strong data entry skills.

Experience with Sage 300 CRE/Intacct, Procore, Timberscan, or similar systems.

Proficiency with Excel and the Microsoft suite.

Organized, dependable, and comfortable with detailed, and consistent tasks.

Ability to manage multiple deadlines and follow processes.

Experience with AIA billing and working knowledge of construction job-costing preferred.

PHYSICAL DEMANDS:

Ability to sit with back at a 90-degree angle for up to 8 hours per day.

Ability to stand upright for up to 4 hours per day.

Ability to look at a computer for up to 8 hours per day.

Full dexterity of wrists and fingers required with repetitive motions.

Ability to hear and speak on a standard telephone.

Ability to occasionally lift, push, pull or carry up to 50 pounds.

Ability to regularly lift, push, pull or carry up to 25 pounds.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.