Accounting Specialist AP
Greenberg Traurig
Accounting & Finance
Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.
Join our Accounting Team as a Accounting Specialist AP located in our Warsaw Center of Excellence office (remote).
Key Responsibilities:
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Verify accuracy of vendor invoices, allocate costs to appropriate general ledger accounts, and submit invoices for approval
Review approved vendor invoices, vouchers, and check requests for compliance with company policies prior to posting in the financial system
Review employee expense reports for accuracy, completeness, and policy compliance, ensuring proper documentation and approvals are in place
Manage international accounts payable, including review, verification, coding, and processing of foreign vendor invoices
Execute high-volume, multi-currency payments (checks, ACH, wires) to domestic and international vendors, including accurate handling of FX rates
Ensure compliance with foreign tax regulations (e.g., VAT, withholding tax) and cross-border regulatory requirements
Prepare and process payment batches; print and distribute checks to remote locations on a daily basis
Reconcile vendor statements, investigate discrepancies, and resolve payment-related issues in a timely manner
Serve as the primary point of contact for international vendors and internal stakeholders, responding to inquiries across multiple time zones via email and phone
Support month-end close activities, including journal postings, accruals, and AP-related reporting
Collaborate with Finance and Accounting teams and assist with ad hoc projects as assigned
Skills & Competencies:
Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
High attention to detail, outstanding organizational skills and the ability to manage time effectively
Ability to successfully adapt to changing priorities and work demands
Position also requires the ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks
Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations. Proactive in seeking innovative ways in which to help others
Recognize confidential, sensitive, and proprietary information and maintain such information as confidential
Solid understanding of accounting-related principles and relevant software
Strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills
Qualifications & Prior Experience:
Bachelor's Degree or equivalent experience in related field preferred
Minimum 2 years of high-volume accounts payable or general accounting experience
Experience with special applications (Aderant Expert and/or Concur) preferred
General accounting experience in legal or professional services industry preferred
Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook
Exceptional computer skills with the ability to learn new software applications quickly
Are confident using English (C1/C2) to engage clearly and appropriately with stakeholders at all levels across the organization.
Other:
Be a Polish citizen living in Poland or a foreign national living in Poland with the right to work in Poland without a work permit.