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Position Summary:

The Brain Institution at Florida Atlantic University is seeking an Operations and Financial Coordinator in Jupiter, FL.

Join a dynamic and collaborative research environment as an Operations and Financial Coordinator, where you will play a critical role in supporting financial management, research administration, and human resources operations. Reporting to the Director of Research Programs and Services, this position serves as a key partner to faculty and leadership, ensuring the seamless coordination of budgets, grant activity, and administrative functions. This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced academic setting and enjoys contributing to impactful research and program initiatives.

Financial Responsibilities:

• Perform budget reports and track account balance data.

• Submit budget amendments, costing allocation changes, and accounting adjustments as needed for the Institute; flag account deficits and problem-solve to fix financial issues.

• Manage a purchasing card (p-Card) and order and complete expense reports by following university purchasing and procurement policies and regulations.

Research Administration:

• Pre-Award: Assist faculty on the submission of federal, state, and foundation grant submissions; help develop budgets, budget justifications, and checklists; utilize Novelution for the routing of submissions for internal approvals as well as grant portals for final submissions.

• Post-Award: Manage post-award activities, including regular review, reconciliation, budget changes, financial projections, financial reports, effort reporting, and close-out activities; communicate with faculty as needed on balances and research portfolio updates.

Human Resources Partner:

• Serve as the Institute’s primary HR partner by assisting with hiring, submitting job requisitions, recruitment management, OPS job extensions, and other job changes, as well as coordinating visa applications.

• Gather data from hiring manager such as costing allocations, account(s) to use for effort, job descriptions, and information needed for offer letters.

Neuroscience Graduate Program:

• Assist with budgeting for the Neuroscience Graduate Program.

• Submit job extensions and student stipends each semester with coordination of account(s) to use for salary; request tuition waivers for graduate students; and submit reimbursements for health care costs, membership dues, and recruitment/travel costs.

• Utilize Banner to track the posting of tuition waivers and reimbursements.

General Institute:

• Learn university procedures and policies to carry out the work and assist with others’ training.

• Serve as lead on purchase orders for the team, including the tracking and monitoring of obligating purchase orders.

• Be a delegate for several team members in Workday and assist with submitting expense reports as well as spend authorizations

• Cross-train and serve as a backup for others on the administrative team.

• Submit IT tickets or maintenance work orders as requested.

• Assist with event planning as needed.

• Manage a FedEx account to assist with important deliveries.

• Create business accounts for Amazon, Walmart, and other businesses as necessary.

• Other job-related responsibilities as assigned by the Director of Research Programs/Services and the Institute Executive Director.

Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.

Preferred Qualifications:

Master's Degree and three to four years of experience with budgets, financial analysis and advanced Excel.
Grants Administration experience (pre- and/or post-award)

Salary:

$58,000 - $75,000 annually

College or Department:

IBRAIN: Operations

Location:

John D. MacArthur Campus - Jupiter

Work Days and Hours:

Monday - Friday 8:30 a.m. - 5:00 p.m.

Application Deadline:

2026-04-27

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.