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Position Summary:

Florida Atlantic University is seeking an Operations Coordinator for Facilities and Events.

This position assists the Assistant Dean in property control and facilities management tasks. This position serves as the secondary building manager for the Arts and Letters Building Portfolio and the Fogelman Museum.

Summary of Responsibilities:

• Coordinate and manage use of college-managed spaces, including coordinating facilities use agreements, between location reservations, the EMS Platform, 25Live, and SharePoint. Ensure the efficient use of college resources.

• Track and enter Work orders for common college spaces (custodial, maintenance, coordinating access to secured spaces).

• Proactive and regular review of college facilities conditions (restrooms, classroom conditions, HVAC, lighting, custodial).

• Assist with Emergency management reporting.

• Coordinate and manage college-owned equipment. (Golf carts, keys, common equipment.)

• Manage all card access requests for all Arts and Letters buildings.

• Coordinate and schedule events for the Associate Deans. Assist in the planning and execution of college events and functions.

• Schedule meetings and handle communications for the Dean team. Provide secondary support to the Executive Assistant to the Dean as needed. ​

• Collaborate with Arts and Letters administration on special projects as assigned.

• Provide administrative support as needed. Provide guidance and supervision to support staff, as required. Foster a positive and productive work environment.

• Manage and track purchasing activities, including procurement and budget management related to college resource maintenance.

• Work in coordination with college policies and procedures.

• Prepare and maintain documents and reports as directed by the Dean Team. Ensure accuracy and timeliness in reporting.

• Other job-related duties as assigned by supervisor.

Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization, or a bachelor's degree from an accredited institution in an appropriate area of specialization, and two years of appropriate experience required.

Salary:

$50,000 - $55,000 per year.

College or Department:

A&L: Theatre & Dance

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m. Nights and weekends as needed.

Application Deadline:

2026-02-26

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:

Resume

Cover letter


OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.