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Position Summary:

Florida Atlantic University is seeking a Fiscal Assistant– Boca Raton, FL.

This position requires strong organizational skills, discretion, and the ability to manage specialized institutional recordkeeping systems with minimal oversight. The ideal candidate will demonstrate reliability, strong time-management skills, and prior office experience. Provides financial and administrative support within the Cashier’s Office by assisting with check handling, logging, imaging, email tracking, record retention, and audit preparation. Ensures accurate documentation and separation of duties in accordance with university and audit standards.

Summary of Responsibilities includes:

• Records physical checks received in the Cashier's Dropbox daily and maintains detailed tracking records.

• Downloads and secures check images for all business payments for reconciliation and audit compliance.

• Uploads scanned checks and supporting documents into SharePoint and maintains digital records in both the Cashier Payment Ledger and Departmental Payment Ledger.

• Manages and oversees the collection, preparation, and filing of image-based evidence for chargeback disputes, ensuring all supporting materials are uploaded in accordance with bank and institutional standards

• Assists with weekly record retention reviews and purges outdated or non-compliant records.

• Monitors the Cashier’s email inbox, routes messages appropriately, and ensures inquiries are addressed promptly and accurately.

• Conducts remote check deposit operations and manages the ongoing accuracy of the Cashier’s Office payment ledger.

• Documenting and processing Brinks' courier service pick-up.

• Supports the reconciliation process by organizing and maintaining backup documentation for each transaction.

• Assists with ongoing projects such as historical record reviews, SharePoint clean-up, and backlog reconciliation.

• Prepares weekly summary reports of logged checks, purged records, and resolved issues.

• Performs other job-related duties as assigned.

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Minimum Qualifications:

A high school diploma and one year of appropriate experience.

Ability to follow procedures and maintain accurate financial records.

Skill in using Excel, Word, and cloud-based tools such as SharePoint.

Strong attention to detail and organizational skills.

Proficient with document imaging, email management, and digital file storage systems.

Ability to communicate professionally and work independently or as part of a team.

Experience handling sensitive financial documents in compliance with audit or regulatory standards.

Familiarity with ERP systems and digital document management platforms.

Ability to manage multiple priorities under strict deadlines without direct supervision.

Salary:

$20.00 - $25.00 per hour.

College or Department:

UCN: Treasury Services - Cashier's Office

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, part-time hours between 8:00 a.m. - 5:00 p.m.
This position is fully onsite at the Boca campus.

Application Deadline:

2026-02-05

Special Instructions to Applicant:

This is a part-time position.

Temporary positions are not established positions and are paid from OPS funds. Temporary positions are usually not eligible for benefits and retirement; however, they may be eligible for health insurance coverage depending on the average hours worked per week. They provide full-time or part-time employment in an exempt or non-exempt employment situation based on job duties and salary in accordance with the Fair Labor Standards Act (FLSA). Temporary positions do not have layoff rights and may be terminated without prior notice. Applicants hired into Temporary positions may apply for a regular appointment should a vacancy become available.

APPLICATION DOCUMENTS REQUIRED:

Resume
Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, and alcohol and drug screening checks.

REQUEST FOR ACCOMMODATIONS:

Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email accommodate@fau.edu or call the Office of Civil Rights and Title IX at (561) 297-3004.