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Position Summary:

Florida Atlantic University is seeking an Assistant to the Dean of Undergraduate Studies - Boca Raton, FL.

The Assistant to the Dean of Undergraduate Studies oversees daily operations and provides high-level administrative support within the Office of the Dean. The Assistant understands the goals and priorities of the Dean in order to anticipate issues according to urgency. This role serves as a primary liaison between the Dean and university leadership, faculty, staff, students, and external partners, ensuring timely communication and problem resolution. Responsibilities include managing the Dean’s calendar, coordinating meetings and events, supporting academic appeals, maintaining websites, and handling travel, procurement, and HR-related tasks.

Summary of Responsibilities:

• Provides research and analysis, administrative and technical assistance on special projects as assigned by the Dean. Attends meetings, creates agendas and records minutes as directed by the Dean.

• Collaborates with the Dean to maintain, manage, and prioritize the Dean’s Outlook calendar and weekly schedule, meetings, and conference calls. Assists in organizing and setting up webinars for the Dean and reporting units.

• Provides prompt and courteous responses to requests for information from University leaders and members of the general public.

• Monitors all written materials for review and approval by the Dean, reviews routine and non-routine responses before distributing and filing, and reviews and evaluates communications to the Dean to identify those items requiring priority attention.

• Prepares Spend Authorizations for travel and Expense Reports including card purchases. Order supplies, surveys inventory, and controls cost in association with the Dean’s account. Maintains control of the Dean’s concession fund for all expenditures.

• Coordinates and maintains records for the office, monthly phone usage charges, PCard charges and office keys.

• Updates the emergency plans and coordinates submission by respective departments.

• Works with military science staff and assists in managing their account, ordering supplies and event planning. Processes courtesy appointments for the staff which entails processing offer letters, background checks, and credentials.

• Supports Undergraduate Studies’ administrative personnel with Human Resources functions (serves as back-up HR Partner for other units) while maintaining the highest level of confidentiality. Assists with hiring and searches and postings in Workday.

• Performs Workday business processes to include but not limited to: HR Partner role and procurement services.

• Coordinates the planning and scheduling of key events within the purview of Undergraduate Studies, such as Freshman Convocation, including ordering food, reserving rooms, and payments to vendors.

• Coordinates meetings for the Director of Assessment and the Director of University Honors Program. Assists the University Honors Program and coordinates the welcome and graduation ceremonies. Makes sure that students who have completed the Honors in the Major program and are graduating have a cord and their honors designation is included on their transcript.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program.

• Sick Leave Pool Program.

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

• Paid Community Engagement Volunteer Service Day

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

Master's degree in an appropriate area of specialization; or a bachelor's degree in an appropriate area of specialization and two years of appropriate experience required.


Preferred Qualifications/Skills:

Strong interpersonal, written, and verbal skills.
Proficient in understanding and interpreting policies and procedures.
Proficiency in Microsoft Word and Excel.
Experience with Workday or similar ERP system.
Experience in Higher Education or Student Services.

Preferred Attributes or Abilities:

Ability to demonstrate commitment to customer service and willingness to take on tasks as assigned.
Ability to work independently with minimal supervision, prioritize multiple assignments, and meet deadlines.
Demonstrates attention to detail, excellent problem-solving skills, and strong organizational skill.

Salary:

$65,000 - $72,000 per year.

Administrative, Managerial, and Professional (AMP)

College or Department:

Undergraduate Studies

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8:00 AM - 5:00 PM

Application Deadline:

2025-10-26

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:

Resume
Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.