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Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking an Operations and Budget Coordinator - Boca Raton, FL.

Responsibilities:

• Perform budget reports and track account balances.

• Assist the Associate Director/Director of Research Programs by helping submit budget amendments, costing allocation changes, and accounting adjustments.

• Provide administrative support to the Associate Director/Director of Research Programs, the Executive Director, and the Institute team.

• Assist team by submitting expense reports, spend authorizations, and requisitions for purchasing.

• Answer phone calls, schedule meetings, and attend to guests/students/office/lab issues when needed.

• Maintain proper records of important documents.

• Provide comprehensive support for the unit’s research lab facilities, including orders, repairs, and maintaining inventory of equipment.

• Perform HR functions for the unit, including submitting job requisitions, assisting with recruiting and onboarding, helping pay student stipends, and helping submit visa application paperwork.

• Cross-train and serve as a backup to the Office Administrator or other team members as needed.

• Organization and facilitation of unit events, informational sessions, and general faculty meetings. Responsibilities include event planning, coordination with internal and external stakeholders, budget management, and post-event assessments to ensure continuous improvement in engagement and satisfaction.

• May assist with research programs, grant tracking, and attend research trainings when needed.

• Process student assignments each semester.

• Provide reports when requested.

• Enter tuition waivers for students in accordance with university policy.

• Collaborate with Communications Coordinator to maintain website functionality and promote department events.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
• Paid Community Engagement Volunteer Service Day
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or bachelor's degree from an accredited institution in an appropriate area of specialization and two (2) years of appropriate experience required.

Preferred Qualifications/Skills:

Experience with Workday HCM.

Prior experience in higher education setting.

Salary:

$55,000 - $65,000.

AMP

College or Department:

ISENSE: Institute for Sensing and Embedded Network Systems Engineering

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8:00 a.m. -5:00 p.m. Occasional after hours work as needed.

Application Deadline:

2025-09-29

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:
Resume

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.