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Position Summary:

Florida Atlantic University is seeking an Assistant Project Coordinator - Boca Raton, FL.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, FAU is pushing the boundaries of higher education. Florida Atlantic's faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art, and technology in all disciplines. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes.

The Center for Online and Continuing Education (COCE) at Florida Atlantic University is seeking a highly organized, detail-focused, and tech-savvy Assistant Project Coordinator for an on-campus role based in Boca Raton, with occasional travel to partner campuses. This role offers an opportunity to work in a dynamic, evolving environment where adaptability, precision, and follow-through are essential.

This is not a typical administrative position—our workflows are often unique and require a strong growth mindset, the ability to learn quickly, and confidence with digital tools. The successful candidate will manage multiple projects at different stages, balance shifting priorities, and deliver results on time without dropping incomplete tasks.

Summary of Responsibilities:

• Support Strategic Initiatives: Assist leadership with departmental projects, meetings, and presentations by preparing materials, tracking progress, and ensuring timely execution.

• Problem-Solve Proactively: Address challenges with resourcefulness and adaptability, adjusting to evolving priorities while maintaining quality and accuracy.

• Create and Maintain Reports: Collect, analyze, and present data using Wrike and CRM platforms; build digital reports and dashboards that inform decision-making.

• Manage Project Documentation: Maintain organized records, update dashboards, and track deliverables across multiple concurrent projects.

• Coordinate Communication: Draft professional communications, take clear meeting notes, and provide status updates to stakeholders.

• Plan and Facilitate Events: Coordinate logistics, technical setup, and follow-up for meetings, webinars, and events.

• Support Technology Use: Use web conferencing and collaboration tools effectively; create training materials or provide informal tech training when needed.

• Collaborate Across Teams: Work closely with cross-functional teams to share information, complete tasks, and support broader departmental goals.

• Perform Other Duties as Assigned in support of evolving departmental priorities.

Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of related experience required.


Preferred Qualifications:

Minimum of two years of experience in project coordination, operations, or administrative support preferred.

Skills & Competencies:

Exceptional attention to detail with strong organizational abilities

Clear and professional written and verbal communication skills

Proven ability to manage multiple tasks and deadlines with consistent follow-through

Strong problem-solving skills and adaptability in a fast-paced environment

High proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel)

Experience with project management platforms (Wrike preferred) and CRM tools, including building workflows, dashboards, and process improvements that extend beyond basic task completion

Demonstrated customer service skills with a proactive, growth-oriented mindset

Salary:

$55,000 per year.

College or Department:

COCE eLearning

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m.

Application Deadline:

2025-09-01

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
The final candidate will be required to have official, sealed transcripts and, if applicable, an original NACES evaluation sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (Level I and Level II), a motor vehicle check, a credit check, reference checks, and an alcohol and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accomodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance, call 7-1-1.