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Position Summary:

Florida Atlantic University is seeking a Paralegal Intern - Boca Raton, FL.

The Paralegal Intern provides essential administrative and legal support to the attorneys and operational staff in FAU’s General Counsel’s Office. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks across legal, administrative, and records functions.

Summary of Responsibilities:

• In the area of subpoena processing, the Legal Office Assistant is responsible for monitoring and updating the subpoena log, receiving and logging incoming subpoenas, preparing student notifications, requesting records from appropriate departments, saving and redacting records, drafting response letters, and coordinating mailings while maintaining an accurate mailing log.

• For bankruptcy matters, the assistant regularly checks dockets for updates, receives and forwards correspondence to the Collections department, and ensures consistent communication with Collections staff regarding ongoing cases.

• Attorney support duties include preparing binders, PowerPoint presentations, and responding to attorney requests; scheduling meetings, Teams calls, and telephone conferences; and indexing and organizing attorney files.

• General office administration involves maintaining an organized workspace, answering phone calls and emails, ensuring office supplies and printers are stocked, and managing the kitchen and water supply. The assistant may also be assigned various special projects as needed.

• Research responsibilities include conducting in-depth online searches and reviewing court dockets in jurisdictions such as Miami-Dade, Broward and Palm Beach counties. Frequent comparisons of policies and regulations across all the State University System schools.

• In record retention, the assistant helps organize and transport records from active use to archive, maintains accurate records of materials in storage, and manages files associated with both current and closed cases.

Minimum Qualifications:

A High School diploma and one year of administrative or legal experience required.

Excellent written and verbal communication skills required.

A professional demeanor and a commitment to confidentiality required.


Preferred Qualifications/Skills:

Familiarity with legal documents and court docket systems.
Proficiency in Microsoft Office Suite and a willingness to learn new technologies.

Salary:

$20.00 - $25.00 per hour.

College or Department:

OPS - UGC: Office of General Counsel

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, between the hours of 8 a.m. - 5 p.m. Part Time at 35 hours per week.

Application Deadline:

2025-08-20

Special Instructions to Applicant:

Temporary positions are not established positions and are paid from OPS funds. Temporary positions are usually not eligible for benefits and retirement; however, they may be eligible for health insurance coverage depending on the average hours worked per week. They provide full-time or part-time employment in an exempt or non-exempt employment situation based on job duties and salary in accordance with the Fair Labor Standards Act (FLSA). Temporary positions do not have layoff rights and may be terminated without prior notice. Applicants hired into Temporary positions may apply for a regular appointment should a vacancy become available.



APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accomodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.