Job Title

Assistant Project Manager

Job Description Summary

The APM – Billing will be responsible for managing end-to-end billing, cost tracking, and commercial aspects of interior fit-out projects. The role requires close coordination with project teams, vendors, clients, and finance to ensure accurate and timely billing, cost control, and compliance with contractual terms.

Job Description

Key Responsibilities

1. Billing & Invoicing

• Prepare and process RA bills (Running Account Bills), final bills, and client invoices.
• Verify contractor/vendor bills against BOQ, work progress, and site measurements.
• Ensure billing aligns with contract terms, milestones, and approvals.
• Maintain proper documentation for all billing transactions.

2. Cost Management

• Track project costs vs approved budgets and highlight variances.
• Support in preparing cost reports, cash flow statements, and forecasts.
• Monitor change orders, variations, and additional works.

3. BOQ & Quantity Verification

• Review BOQs and validate quantities with site execution teams.
• Coordinate with QS (Quantity Surveyor) for measurement sheets and certifications.
• Ensure accuracy in rate analysis and cost comparisons.

4. Vendor & Contractor Coordination

• Liaise with vendors/contractors for timely submission of bills.
• Resolve discrepancies in billing and measurements.
• Track payment status and follow up with finance for release.

5. Client Coordination

• Support PM in client billing submissions and approvals.
• Address client queries related to invoices and commercial aspects.
• Ensure adherence to client-specific billing formats and timelines.

6. Documentation & Compliance

• Maintain billing trackers, logs, and MIS reports.
• Ensure compliance with contractual terms, taxation (GST), and audit requirements.
• Support internal and external audits.

Key Skills & Competencies

• Strong understanding of interior fit-out projects & BOQ structure
• Knowledge of RA billing, rate analysis, and cost control
• Proficiency in MS Excel (advanced), ERP systems (SAP/Oracle preferred)
• Good understanding of GST and commercial documentation
• Strong attention to detail and analytical skills
• Effective communication and stakeholder management

Qualifications

• Bachelor’s degree in Civil Engineering / Quantity Surveying / Construction Management
• 3–6 years of experience in billing/costing for interior fit-out projects

Preferred Experience

• Experience with corporate/commercial office fit-outs
• Prior experience with PMC firms or organizations similar to C&W

Key KPIs

• Accuracy and timeliness of billing submissions
• Variance between budgeted vs actual cost
• Billing cycle time reduction
• Compliance with contract and audit requirements

INCO: “Cushman & Wakefield”