The Special Projects Coordinator provides high-level administrative and project management support to the Development Services Department. The position is responsible for planning, organizing, and managing unique, often time-sensitive initiatives, including coordinating cross-functional teams, monitoring budgets, preparing reports, and ensuring timely and successful completion of departmental projects. The incumbent serves as a liaison among internal departments, external agencies, and stakeholders to advance departmental and City objectives.
This position operates independently under limited supervision, reporting major activities and project progress through regular updates and meetings.

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Plans, coordinates, and manages the implementation of special projects and initiatives, which may include process improvement efforts, software implementations, grant-funded programs, and technology or equipment acquisitions.
• Develops project plans including timelines, deliverables, resource needs, and performance metrics; monitors project progress and ensures milestones are met.
• Conducts research and data analysis on financial, technical, and operational issues to support informed decision-making; compiles data into reports, presentations, or summaries for City leadership and other agencies.
• Prepares and edits correspondence, reports, contracts, and other documentation with accuracy, clarity, and compliance with City policies and regulations.
• Responds to inquiries and requests for information requiring the interpretation of policies, procedures, and departmental operations; exercises judgment, discretion, and professionalism when addressing issues or complaints.
• Coordinates purchasing activities related to assigned projects, including preparing requisitions, quotes, and purchase orders in compliance with City procurement policies.
• Establishes and maintains databases and tracking systems to monitor project status, outcomes, and key metrics; generates management and progress reports as required.
• Serves as departmental liaison with other City departments, outside agencies, vendors, and consultants to facilitate communication and project collaboration.
• Supervises and directs assigned administrative or contract staff as required; provides training, evaluates performance, and implements corrective actions as needed.
• Prepares and delivers presentations to departmental leadership, City management, and external stakeholders regarding project updates, recommendations, and results.
• Performs other related duties as assigned.

Minimum Qualifications:

• Bachelor’s degree in Public Administration, Business Administration, Urban Planning, or a related field.
• Minimum of two (2) years of progressively responsible administrative or project coordination experience; or an equivalent combination of education, training, and experience.
• Must possess and maintain a valid Florida Driver’s License.

Knowledge, Skills, and Abilities

• Strong knowledge of project management principles, including planning, budgeting, scheduling, and reporting.
• Ability to analyze data, prepare detailed reports, and make sound recommendations.
• Proficient in Microsoft Office Suite and project management software.
• Excellent verbal and written communication skills, with the ability to prepare and present professional documents and reports.
• Strong organizational and time management abilities; able to manage multiple priorities under tight deadlines.
• Ability to work independently and exercise sound judgment in decision-making.
• Knowledge of local government operations, procurement procedures, and administrative practices.

Equal Employment Opportunity Statement:

The City of Riviera Beach, Florida, is an Equal Opportunity Employer (EEO) and Affirmative Action Employer. All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Personnel Rules, Collective Bargaining Agreements, or bona fide occupational qualifications).

Title I of the Americans with Disabilities Act (ADA) protects qualified individuals with disabilities from employment discrimination. Under the ADA, a person has a disability if he/she has a physical or mental impairment that substantially limits a major life activity. The physical demands described within the job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the ADA, the City of Riviera Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability.